Registration

Registration Fees:

To receive the group rate discount!

• To be considered a group you must have five (5) or more from one facility.
• Enter "GROUP" in the Promo Code Box and the system will automatically apply the discount. 

Preconference Registration Fees

How to Register and Access your NWA account

• Registrations are processed via our web-based system. 
• Each registrant must have or create a profile (account) to register online. 
• Please make sure each user’s email address and phone number are correct before registering!
• Credit card payments will be processed via our secure stripe site.
• Registrants using a Purchase Order (PO) or check, must select the "Bill Me Later" option from the online registration system when registering.
• The system will automatically email a registration confirmation to the email provided. If you do not receive a confirmation email, please contact [email protected].
• You may print invoices, receipts, event confirmations, and view other personalized NWA information and activities by logging into your My NWICA account.

Log in:

• Visit www.nwica.org and click "Log in" in the top right corner of the homepage.
• Then enter your username (your email) and password.
• Click on the Purchase Tab and you will be able to view/print copies of your invoices and receipts.

Create an account (for those that do not have an account)

• Visit https://www.nwica.org/auth/register
• Click here for step by step instructions on creating an account 

Payment Details

• Please see our payments information page on the NWA website.
• Payment by debit/credit card is most preferred followed by check!
• If paying by check, full payment is due by August 30, 2023. 
• Starting August 31, all payments must be submitted by Debit/Credit Card.
• Final deadline for payment and registration is September 15th.
• Attendees MUST be paid in full by the deadline to access the NWA 2023 Tech Conference. 
• Deadline for receipt of cancellations: 11:59 p.m. EDT on August 30, 2023
• Cancellations must be submitted in writing to [email protected] and should include the registration ID number and registrant name(s).
• Cancellations are not accepted by phone.
• Cancellations received before July 30 will receive a 100% refund.
• Cancellations received starting July 31 will receive a 50% refund.
• No refunds will be issued for cancellations received after August 30, 2023.
• Promotions/discounts are not retroactive and cannot be applied to previously purchased individual registrations. Limit one special offer/discount code per registration.
• Refunds are not issued for no-shows.
• If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 

NWA Federal Tax ID: 52-1482678

Make Checks Payable to the National WIC Association

(NWA has recently moved to a new office) 

National WIC Association
Attn: 2023 NWA WIC Technology and Innovation Conference and Exhibits Registration
1099 14th Street, NW Ste. 510
Washington, DC 20005

Questions?

Contact the conference team at [email protected]

Letter of Support from USDA-FNS

On behalf of Mary Rose Conroy, Director, Funding & Technology Division, Supplemental Nutrition & Safety Programs, USDA Food & Nutrition Service, NWA received a letter supporting the 2023 NWA Technology, Innovation, and Vendor Management conference. This letter confirms that WIC Program funds may be used to fund registration fees for this conference and has been distributed to all regional offices.

View the letter here

Agenda

*subject to change

Please click here for draft agenda

Please click the above link to access a the full conference agenda. Session dates, times, tracks and presenters included. 

Schedule at a Glance

Sponsors and Exhibitors

The National WIC Association (NWA) invites you to participate as an exhibitor and/or sponsor at our 2023 NWA WIC Technology, Innovation and Vendor Managment Conference! Implementing innovative technology and managing program integrity can be complex, but together we can find solutions that provide flexibility and choice for WIC participants and support WIC practitioners to recruit and retain eligible families with high quality vendor services. Please note: This conference will be held in-person only.

Access the prospectus here.

See the live exhibit map here (updated weekly).

Why Exhibit?

If you are seeking to introduce your products and services or an alternative promotional strategy to a new or existing audience, this conference offers several affordable options to meet your marketing needs.

By exhibiting and/or sponsoring at this conference, you will:

• Create new customer and client relationships with WIC decision makers from across the nation;
• Strengthen and build upon existing customer and client relationships;
• Increase visibility for your company/organization in a targeted market;
• Promote and market your products and services;
• Reach prime target market segments for your products and services; and
• Demonstrate your commitment to promoting quality public health nutrition for women, infants and children.

Platinum, Gold & Bronze Sponsors have first choice to all available exhibitor spaces.

Key Dates to Remember:

• August 30, 2023: Exhibit Application & Full Payment Due
• August 30, 2023: Exhibit Cancellation Date with 25% Penalty
• August 30, 2023: Hotel Reservations Cut-off Date
• August 30, 2023: Exhibitor Registration Deadline
• September 26, 2023: Exhibitor Move-in & Set-up
• September 28, 2023: Exhibitor Tear-down & Move-out

Note: If full payment is not received by August 30 2023, NWA has the right to resell or reassign the exhibit booth to another exhibitor.

Exhibit Dates/Hours: (Subject to change) 

Tuesday, September 26
5:00 PM - 8:00 PM --- Exhibitor Move-in and Set-up

Wednesday, September 27

8:00 am - 9:30 am – Breakfast / Networking & Exhibits

11:00 am - 11:30 am – Break / Networking & Exhibits

12:30 pm - 2:00 pm – Lunch on your own / Networking & Exhibits

3:00 pm - 3:30 pm – Break / Networking & Exhibits

5:00 pm - 6:30 pm – Welcome Reception

Thursday, September 28

7:30 am - 9:00 am – Breakfast / Networking & Exhibits

10:30 am - 11:30 am – Break / Networking & Exhibits

12:30 pm - 2:00 pm – Lunch on your own / Networking & Exhibits

3:00 pm – 4:00 pm – Break / Networking & Exhibits

4:00 pm - 6:00 pm –  Exhibitor Teardown / Move out

Thanks to our Sponsors

THANK YOU TO OUR SPONSORS 

Platinum 

Gold 

Bronze

Call for Abstracts

Abstract Submission Closed

The National WIC Association invites WIC staff* to submit presentation and poster abstracts for the 2023 NWA WIC Technology, Innovation, and Vendor Management Conference , September 27 - 29, 2023 in Portland, Oregon.

The 2023 conference theme is: Innovating the WIC Participant Experience

After setting up your profile, you will then be given a ‘To-Do’ list – to submit your abstract, click on ‘Submit a Paper’ and follow the directions. For more information on how to submit an abstract see this guide. Check out this helpful article when it comes to submitting an abstact. 

*Though abstracts must be submitted by WIC staff, partners may co-present with WIC staff. We urge non WIC staff to connect with WIC partners to submit an abstract! All papers are reviewed by the Conference Planning Committee.

This conference will have 5 distinct tracks, a common theme across each will be the impact on the WIC participant experience. 

• Participant Access: Innovating the Certification Process 
• Leveraging Technology in Nutrition Education and Breastfeeding Support
• The WIC Shopping Experience: Online options, vendor management and program integrity
• Evaluation and Quality Improvement - Leveraging MIS Systems to Inform Program Enhancements
• Data Linkages to Enhance Recruitment and Retention

If you have case studies, approaches, or examples from any of these tracks please consider submitting an abstract for an oral or poster presentation.

Deadlines 

• Abstract Submission Open: Monday, May 1, 2023

• Abstract Submission Deadline: Friday, June 23, 2023* *extended

• Review of Abstracts: Monday, June 26 – Monday, July 17

• Notification of Acceptance/Rejection: Friday, July 21, 2023

• Deadline to Accept Invite to Present: Thursday, July 27, 2023

• Speaker Packet Submission Deadline: Wednesday, August 4, 2023

• Registration deadline for authors: Wednesday, August 9, 2023

• PPT Submission deadline: Thursday, September 7

• Conference Date: September 27 - 29

Please note: This conference will be held in-person only.

NWA Conference Policies

Conference Polices

By registering for this conference, you agree to all conference policies listed below.

General Policies

• In order to minimize the risk of COVID-19 exposure, all registered attendees and exhibitors must be vaccinated.
• All individuals and/or entities are strictly prohibited from electronically recording or broadcasting any symposium events without prior written consent from NWA.
• Press representatives must register and receive a Press Pass and photo/recording permission from NWA.
• Seating at all sessions/events are first come, first served.
• Information presented in sessions and posters may not represent the views or standards of NWA.
• NWA cannot be held liable for non-refundable airline tickets or hotel room deposits.
• NWA cannot be liable for any penalties or fare increases.
• In the event the attendee is a “no-show,” the attendee is responsible for all fees and penalties in connection with being a “no-show.”
• NWA is not responsible for lost items or returning those lost items to the attendee.
• NWA does not claim to be allergen free. We encourage all participants to take all necessary medical precautions to prepare for the possibility of exposure to allergens.

Cancellation & Refund Policy

• Deadline for receipt of cancellations: 11:59 p.m. EDT on August 30, 2023
• Cancellations must be submitted in writing to [email protected] and should include the registration ID number and registrant name(s).
• Cancellations are not accepted by phone.
• Cancellations received before July 30 will receive a 100% refund.
• Cancellations received starting July 31 will receive a 50% refund.
• No refunds will be issued for cancellations received after August 30, 2023.
• Promotions/discounts are not retroactive and cannot be applied to previously purchased individual registrations. Limit one special offer/discount code per registration.
• Refunds are not issued for no-shows.
• If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 
• If registration balance is not paid, a hold will be placed on your account, preventing you from accessing your NWA Membership Benefits.

COVID-19 Policy

Our priority is to create a safe environment for all that are in attendance. The precautions that the NWA has put in place for a safe conference experience do not rule out the risk of breakthrough infections, visit the CDC website for more information.

• All participants (attendees, speakers, exhibitors, staff) are required to provide their proof of COVID-19 vaccination to attend.
• Face covering is optional in all meeting spaces and common areas.
• All participants must have their badge on at all times.
• A COVID-19 booster shot is strongly encouraged as extra protection.
• As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.
• Please note: All attendees will be required to upload their vaccination card in advance.

For the purposes of right of entry to the Conference, a person is considered fully vaccinated:

• Two weeks after their second dose in a 2-dose series, such as the Pfizer and Moderna vaccines, or
• Two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.
• Dependent on CDC guidelines, booster shots may be required.

Privacy Policy

Your data privacy and security are important to us. When you register for this event, NWA will process your data in accordance with our legitimate interests for hosting an industry event and for being a community-based organization. Please review our privacy policy, including how to exercise your rights under the GDPR.

Liability Waiver

I understand that travel and gathering involves risk of sickness, including sickness from COVID-19. I (and on behalf of my guest(s)) waive and release NWA and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by NWA.

I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, minimizing face touching, frequently washing hands and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any NWA event if I feel ill or had recent exposure to a COVID-19 case. This waiver and release is binding on me and my heirs and successors.

Code of Conduct

NWA is a listening organization focused on its participants. The Conference is designed to increase interaction, engagement, collaboration, connectivity and community, in a fun and safe environment.

We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by NWA or not. All attendees, guests, speakers, organizers, volunteers, partners, vendors and staff at any NWA event are required to observe the following Code of Conduct.

NWA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.

Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at NWA Events.

Participants violating these rules may be asked to leave the conference at the sole discretion of NWA. Thank you for helping to make this a welcoming event for all.

Media Disclaimer 

NWA intends to take photographs and video of this event for use in NWA news and promotional material, in print, electronic and other media, including the NWA websites. By participating in this event, I grant NWA the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media becomes the property of NWA. Media may be displayed, distributed or used by NWA for any purpose.

NWA may update these requirements at any time at its sole discretion.